Godalming crest

Godalming Band

Brass band in Godalming since 1937

Privacy notice

This privacy notice sets out how Godalming Band protects and makes use of the information you give to Godalming Band when you use our website or submit your details to us.

Any information provided to Godalming Band will only be used in accordance with this privacy statement.

If you have any questions about this notice, or believe there are any that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible via our details below.

What information do we collect about you?

We collect information about you when you register at an event, become a member or fill in any of our forms. Website usage information is collected using cookies.

We may collect the following information:

  • Name and date of birth
  • Home contact information (address, telephone and email)
  • Parental or guardian information (if data subject is under 18)
  • Emergency contact information
  • Personal image through photography
  • Website usage data

How will we use the information about you?

Collecting this data helps us communicate with you regarding band events functions and property. Specifically, we may use data:

  • To contact you in response to loaned equipment
  • To provide you with information on our events and rehearsals
  • To administer events (such as ticketing, publicity or attendance)

Basis for processing

For personal data obtained prior to 25th May 2018 we process this information under the Legitimate Interest basis for establishing and continuing relationships with new and existing contacts. For data obtained after 25th May 2018 we process personal information using consent as our basis for processing.

How long will we keep your information?

We remove personal information where there has been no active interaction during the last two years (active interaction being attendance at an event, requesting information, or clicking on newsletter articles).

Your rights to access, rectify and remove

You have qualified rights to access, rectify and erase your personal data and to restrict or object to processing and to make your data portable. You have the right to complain to a supervisory authority (e.g the information commissioner’s office).


We would like to send you information about events and services of ours which may be of interest to you. You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please email info@godalming.band.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

For returning visitors the website will automatically populate forms based on previously entered information. If you have previously opted-in to information this will automatically carry through to subsequent visits to the site

Our website may contain links to other websites of interest. Please note that we have no control of websites once you have left our site. If you provide information to a website to which we link, we are not responsible for its protection and privacy. Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

Changes to our privacy notice

We keep our privacy notice under regular review and we will place any updates on our web page. This privacy notice was last updated on 16/05/18.

How to contact us

Please contact us if you have any questions about our privacy notice or information we hold about you. Please email info@godalming.band or write to us at the following address - Godalming Band, Broadwater Park, Summers Road, Godalming GU7 3BH.